We have put together a collection of guidelines and questions that our students may be asking related to how things will operate this year during the COVID-19 pandemic. Please understand that these guidelines will be ever changing as additional information is known about the virus, additional stipulations and restrictions are identified for the district, and of course as the University makes additional information available. For this reason we encourage you to always revert back to this page before making any plans for any events or meetings. We will be sure to update this page as frequently as we have additional information but the information below is to the best of our knowledge how we are currently planning to operate at any given time. We also encourage you to always plan for alternative approaches as these guidelines may change during your planning process and expectations that were in place when you started planning may no longer be in place by the time your event occurs. As always if you have any questions please reach out to anyone here in OCA and we're happy to assist you with your question.

Office Procedures

  • Getting in contact with OCA

    You can call the office, video chat with our consultants, or google chat with one of our consultants at ocahelp@gmail.com for a quick response. They can assist you with questions about flyer/copy requests, p-cards, cashboxes, purchase requests, speaker requests, etc.
  • Getting in contact with Professional Staff

    If you need to contact professional staff you can call the office at 202-319-6003 to make an appointment for a video call or phone call. You can also email the professional staff directly to set up an appointment or ask a question. 

  • Printing and Flyer Routes

    Printing and flyer distribution will still be available.

Student Organization Services

  • Student Org Services Check-in Meeting (Updated 8/5/20)

    The Student Org Services (SOS) check-in meeting will not be required this semester. However, if you would like meet with an SOS member to go over finances, the Nest, virtual events, etc. please email oca-sos@cua.edu to schedule a virtual meeting.
  • Meetings & Events (Updated 9/10/20)

    Meetings
    All student organizations are encouraged to hold virtual meetings when possible. In-person meetings will be permitted as long as they adhere to regulations regarding the capacity of the space in question, the use of masks, and appropriate physical distancing at all times. If your meeting is utilizing a space that can allow more than 50 people please note that the current guidelines do not allow for any gatherings larger than 50 so regardless of the space capacity you won't be able to hold any in person meeting of that size until that restriction is adjusted. 

    Any organization who chooses to hold a meeting in-person must make it abundantly clear to all interested attendees that the in-person setting is optional and the organization must provide a viable virtual option as well. Student Organizations must consider virtual attendance of any meetings in the same regards as an in person attendance and no organization may pressure students to attend in person if they prefer to attend virtually.


    Events
    Student organization events can still be held as long as they adhere to regulations regarding the number of individuals allowed at gatherings (currently limited to 50) and all university and public health and safety guidelines including the use of PPE and social distancing. We strongly encourage you to plan events in such a way that students may participate virtually whenever possible but we understand that not every event will lend itself to that sort of option.


    Food
    Food at meetings and events must be pre-packaged grab & go (ex: individual boxed meal from Subway or Panera, granola bars, individual pizza, chips packaged for one). Self-serve is not an option. Food can be served by the provider. Dining Services is working on a boxed menu. More details to com

  • Tabling (Updated 9/10/20)

    Tabling will be allowed outdoors. Reserve your table and space on 25Live. There are also tables under tents that are available to be reserved via 25Live.
  • Financial Processes (Updated 8/5/20)

    Treasury Board Requests

    • You can still request funds from Treasury Board. Treasury Board is not determining whether your event will or will not happen because of COVID-19. OCA and the University will be making the decision. At this time, Treasury Board meetings will be held virtually.

    Purchase Requests 

    • Purchase requests are still being processed. 

    P-Card Pickups

    • P-cards are available for pickup. 

    Cashboxes 

    • While the university only includes first year student on campus, cashboxes will not be available.

Events and Marketing

  • Event Details

    • DC Nite Out: This events will look different this year and will likely not involve excursions into the city. More details to come.
    • Constitution Day (September 17): This event will take place virtually on our Instagram throughout the day.
    • Family Weekend: This event will take place virtually, more details to come.
    • Thanksgiving Potluck: Event details to be determined.
    • Light the Season: Event details to be determined.
  • OCA Social Media

    Make sure to follow us on social media to keep up to date with office procedures, events, and more! 

  • Program Board Information

    Keep up to date with Program Board events via their Nest page.

Leadership

  • How will OCA Catholic U Leadership Programs be affected by COVID-19 and the changes of the academic year?

    • OCA Catholic U Leadership Programs will still continue this year, however there are various changes to accommodate social distancing measures and semester scheduling changes to include:
      • Attendance caps/registration for seminars and events to accommodate social distancing
      • Increased virtual programming and initiatives
        • Blogs
        • Virtual Panels
        • Virtual Leadership Discussions and video presentations
  • What Leadership programs are still scheduled to take place in person, even with social distancing measures?

    • Fall 2020 semester
      • Leadership Academy- 6:30-7:30pm- Locations TBD
        • Leadership Academy: Model the Way- 9/15/20
        • Leadership Academy: Inspire a Shared Vision- 10/7/20
      • Cultural Leadership Retreat 2020
        • 10/17/20
        • 9am-3pm
        • Location: TBD
    • Spring 2021 semester
      • Currently all programs scheduled for the Spring 2021 will go on as planned. OCA will be watching developments of the current pandemic and make adjustments as needed.

    Being that many student organization events will have to be cancelled, postponed, or totally reimagined, these Leadership sessions are a great way for your student org to come together, bond, and participate in interactive leadership growth. This is a great way to occupy the time, and step back and develop the skills needed to grow the very organization in which students participate. Great for strengthening and training new exec boards, and growing future exec board members who will step in at the end of the Spring semester.

    • OCA Catholic U Leadership is willing to offer individualized student organization training sessions, for any student org looking to engage in further leadership development. These are great as a substitute for weekly student org meetings, or for back to school/beginning of the semester training sessions. Topics already covered include:
      • Servant Leadership
      • Purpose: Spiritual and Natural Leadership
      • Goal Setting
      • Inclusivity: Understanding Others

    If you would like to choose one of the sessions listed or propose a new session for your own student org  leadership training, please feel free to email catholiculeadership@gmail.com for more information and to set up a session.